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 AHEFE Vendor's Application                             The Americas Heritage Festival

The Americas Heritage Festival  (tm)

The First National Hispanic & Hemispheric Event in Washington, DC
On famous Pennsylvania Avenue 3 blocks from The White House and with the view of the U.S. Congress at the opposite end

BOOTH APPLICATION                               
                        Vendor’s Information

Company Name:______________________________________________________________

Vendor Name: _______________________________________________________________

Address: ___________________________________________________________________

City: _________________________________________   State ____     Zip Code: ________

Telephone _____________________________        Fax ____________________________   

Email: ____________________________


Booth Information (Choose One)

Food ______        Artcrafts    Clothes _____        Other ____

Brief explanation: ____________________________________________________________________________________


Energy / Power (Choose One)     Electric Power lines will be available at a cost per outlet.
Charcoal    _____    Propane Gas _____     Generator _____

Brief description ____________________________________________________________________________________



Number of Booths ___________             Booth / Kiosk Number: _______________
Special Booth type may be considered.

Signature    ____________________________________________         Date ___________

Print Name ___________________________________________            


Approved    ______________________             YES ____ NO ____

Signature, The Americas Foundation, TAF        Date _______________________


Receipt Number:________________              Deposit Number: __________________

Amount Received: ___________________

Booths Fees for standard booth
Commercial                     $600         Political Information            $600
Government                     $600         Food Vendors                     $600
Farmers, Artisans           $400         Community Nonprofit          $250

Add $50.00 per booth after August1, 2001. Your booth is reserved when you make full payment with a money order payable to The Americas Foundation
For information on Sponsorship, Booths and other: Contact us, see below.


   
       Vendors / Exhibitors Agreement                            
    The Americas Foundation (TAF) a 501(c)(3) nonprofit, nonpartisan, think-tank, NGO is the organizer of the Americas Festival2001 (tm). This is an Agreement between The Americas Foundation and the Vendor noted below. TAF retains the sole discretion to approve or disapprove this Application. For this Application to be considered it must be fully completed.
    This application once submitted cannot be withdrawn, unless the Vendor secures a replacement Vendor acceptable in writing to TAF. When and if the replacement Vendor is accepted by TAF and the replacement Vendor’s total fee is paid, then this Application may be withdrawn and the booth’s deposit will be refunded, less 15% processing fee, to the Vendor. Otherwise the Vendor’s fee will be forfeited.
    If the Vendor is disqualified because he/she fails to comply with or violates any of TAF’s Americas Heritage Festival Rules and Regulations after the Application has been approved, the Vendor will not be entitled to a refund.
    Should the District of Columbia or Federal Governments takes or fails to take any action or grant any permits to TAF necessary for the The Americas Heritage Festival2001 to be conducted in the manner anticipated, TAF shall incur no liability to any Vendor or third party as a result thereof with respect to this Application or Agreement if this Application has been approved. In the event any such actions are taken or not taken or such permits are not granted by the District of Columbia or Federal Governments, TAF shall only be responsible for returning to the Vendor the booth deposit and or booth fee.

Rules and Regulations
1. TAF will receive the booth’s payment solely in Money Orders.
2. The Vendor may start setting up after 7:00 AM. No vendor will be allowed to sep up prior to 7:00 PM.
3. Food and Tent Inspection begins at 10:00 AM. You cannot start selling until you have been inspected and approved by the DC City Inspector.
4. Any Vendor is responsible for the collection and remittance to the DC Department of Finance and Revenue of the sales taxes on food items, at the rate of 10%, and the sales taxes for all other items, at the rate of 5.75%. Any question should be directed to Ms.Rebecca Thomas or M. Bigelow of the Department of Tax and Revenue, telephone: 202-442-6805.
5. Vendors agree to participate in any training and informational sessions required by the District of Columbia Government.
    a. The Vendor is entitled only to sell the products listed in its accepted Application.
    b. The sale of alcoholic beverages, tobacco and soft drinks by the Vendor is prohibited. The Vendor’s
    possession of a liquor license does not entitle the Vendor to sell alcoholic beverages during The Americas Heritage Festival.
    c. The Vendor may only sell food and beverages as approved by TAF. The determination of whether an item fits within the description of allowed items shall be made solely by TAF. The sales of any drink in a glass or  metal container is prohibited. Food or drinks can only be sold in paper carbonated or plastic container.
6. The Vendor shall provide his/her own cooking equipment and fully comply with all applicable safety and public health regulations, specifically including all fire regulations. Address any questions to Lieutenant Stowe at 202 727 1805.
Vendor must secure the permit from the Fire Department located at: 441 4th Street, NW, First Floor, Washington, DC 20001 Phone: 202-727-1600
    The Vendor must prepare on site all food he/she is going to sell at the location of the event except that food prepared at an establishment with a certificate of the local or state public health service may also be sold. If the food is prepared at the establishment with such a certificate, the Vendor must enclose with this Application a letter with a copy of the current certificate of the establishment from the person holding the certificate stating that the Vendor is authorized to prepare food for the Festival at the establishment. Vendor and said establishment are fully liable for Vendor’s food and items sold at the Festival.
7. Any booth at which food will be cooked shall:
    a. Obtain special permits for generators requiring over 15 amps.
    b. Have only one bottle of gas of 20 Lb. per appliance.
    c. Maintain at all times a gauged fire extinguisher of at least 2A10BC rating securely installed at least 15 feet from the
        cooking area.
    d. Have the cooking equipment kept in the rear of the booth.
    e. Have only bottles of gasoline of no more than 3 gallons capacity with proper safety caps.
    f. Maintain enough latex gloves for the handling of the food, cover for the hair with a hair covering, use
       white aprons. All booths workers ought to be identified with similar shirt or T-shirt.
    g. Maintain any gas tanks well secured on a base to avoid failing. The use of propane gas for cooking is
       permitted as long as the Vendor complies with all regulations established by the District of Columbia Government.
    h. Maintain at least 20 gallon supply of potable water for its own use.
    i. Comply with all request or directives of the Health and all other government inspectors.
8. Vendor shall not sell or permit the sale in their booth of food or drinks which have not been approved by the appropriate Health Inspectors and by TAF.
9. Vendors of crafts must present to TAF a list of all the articles to be sold and the prices charged. Also, the Vendors of crafts may only sell at their own stand any craft as approved by TAF. TAF will make the final determination of whether or not an item would be allowed to be sold at the Festival.
10. TAF reserves the right, at its sole discretion, to prohibit the sale of food, drink or other merchandise which might be objectionable or harmful or might otherwise prejudice the quality or spirit of the Americas Heritage Festival. In such case, TAF will not reimburse to the Vendor any booth’s deposits or fees paid or any other sums expended by the vendor.
11. The only advertising permitted in the booths is that of the Vendor’s establishment. The Vendor is not permitted to advertise any product or company or use umbrellas, banners or trucks, which advertise any product. If the Vendor violates this provision, the Vendor will be immediately asked to remove the advertising or to abandon the booth. Only TAF is authorized to advertise any product or company on the structure of the booth, unless TAF grants a special written authorization.
12. The Vendor is totally responsible for its garbage and garbage generated within the Festival. We must have a highly clean Festival area at all times. The Vendor must collect the garbage from its operation and the area near its booth in sufficient tightly closed plastic bags and must deposit them in the available trash dumpers as necessary. To this effect each Vendor is required to have at his/her site a 32 gallons plastic trash can per booth and sufficient plastic bags.
13. The Vendor’s permit may not sold, assigned or transferred to another person without TAF’s prior written authorization.
14. Vendors selling food must cease cooking by 5:30PM
15. The Vendor shall cease selling at 6:00 PM and immediately begin dismantling the booths and pick up all debris. The site shall be completely clean by 7:00 PM
16. TAF or the The Americas Heritage Festival are not responsible at all for any articles or property left at the site at any time.
17. The Vendor forgives, discharges, frees, exonerates, exculpates, cancels, and forever releases TAF, The Americas Heritage Festival, and each of the members, officers, directors, employees or agents thereof from any costs, causes of action, claims, legal suits, expenses, damages and injuries which the vendor may incur arising out of the Vendor’s filling of this Application or participation or non-participation in The Americas Heritage Festival.
18. The Vendor shall indemnify and defend TAF and The Americas Heritage Festival from and for any loss, damage, liability or expense, including attorney’s fees, resulting from any claim, complaint, judicial administrative action or proceeding against TAF or The Americas Heritage Festival, based on or as a result of any act, error or omission of the Vendor including, but not limited to any claim , complaint, action or proceeding arising from any agreement between the Vendor and any third party and any claim, action or proceeding arising from or as a result of any personal injury or property damage caused by any act or omission of the vendor.
    I certify in this document that the information that I have supplied in this Application is correct and true, that I have read and fully understand the contents of this Application /Agreement, that I agree to comply with its requirements and that I agree to abide by all applicable regulations of the District of Columbia and Federal Governments and TAF.

Agreed and Accepted:

______________________________________                         ______________
Signature                                                                                 Date
______________________________________
Print Name

__________________________________________                ______________
The Americas Foundation                                                        Date

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